Proof of Vaccination Policy

  1. INTRODUCTION 

The purpose of this policy is to provide clear instructions and expectations for the use of the Hammonds Plains Community Centre as Nova Scotia enters the fourth wave of COVID-19 and Phase 5 of its reopening plan.

Nova Scotia’s Full Vaccination protocol is effective October 4, 2021.

It focuses on events and activities where people gather and that are considered discretionary and non-essential.

It applies to people who are 12 and older. Children who are 11 and younger and therefore unable to be vaccinated can attend events and activities with a fully vaccinated adult or on their own if feasible. There are grace periods for youth 12 and older to get vaccinated and there are exceptions for a limited number of circumstances.

The Hammonds Plains Community Centre is required to put Proof of Vaccinations into practice as it falls within the required checks on two counts;

  • fitness establishments (like gyms and yoga studios) and sport and recreation facilities (like arenas, pools and large multipurpose recreation facilities)
  • businesses and organizations offering indoor and outdoor recreation and leisure activities (like climbing facilities, dance classes, escape rooms, go-carts, indoor arcades, indoor play spaces, music lessons, pottery painting, shooting ranges and outdoor adventure)

This policy is based on the standards set out by the Nova Scotia Government in:

  1. COVID-19 Protocol for Proof of Full Vaccination for Events and Activities
  2. Proof of full vaccination guide for businesses and organizations
  1. PURPOSE

The purpose of this policy is to ensure that the overall business interests of the Hammonds Plains Community Centre (HPCC) and thereby the best interests of the people within the community are met.

Most activities held within the HPCC are run by individuals, businesses or groups that rent the facility. All those that rent the facility either long term or on a one-time occasion, will be held responsible to check the Proof of Vaccinations for all those attending their events.

Although long term renters may know those attending the requirements of this policy are that everyone (eligible for vaccination) must show full proof of vaccination on every occasion.

  1. SCOPE

Effective October 4, 2021, people are required by law to show proof that they are fully vaccinated to participate in discretionary, non-essential events and activities where people gather.

Businesses and organizations hosting these events and activities are required to check your proof. They cannot allow people to participate if they do not show proof of full vaccination.

  1. LEGISLATION 

4.1  COVID-19 Protocol for Proof of Full Vaccination for Events and Activities

4.2  Proof of full vaccination guide for businesses and organizations

4.3  ORDER #2 OF THE CHIEF MEDICAL OFFICER OF HEALTH UNDER SECTION 32 of the HEALTH PROTECTION ACT 2004, c. 4, s. 1.

  1. RESPONSIBILITIES/ACCOUNTABILITIES
  • Directors / Board Members and Staff of HPCC      

Directors / Board Members shall ensure that a Policy is in place to require all individuals and companies renting the HPCC, to check Proof of Vaccination for those attending events.

Directors / Board Members and staff have the right to conduct spot checks to ensure that this policy is being put into practice.

  • Individuals, Businesses and Groups renting the HPCC

All individuals, businesses and groups renting the HPCC shall comply with this Proof of vaccination Policy and check proof of vaccination for everyone attending an event on each occasion.

  1. HOW TO CHECK PROOF OF FULL VACCINATION
  • People can show either a paper version of their proof of vaccination or a digital version on their phone or other device.
  • Original records are acceptable, as well as clear photos, screenshots and photocopies. Some records have a QR (quick read) code that you can scan with a smartphone or other device to see the required information.
  • At minimum, a record must show all the following information to demonstrate proof of full vaccination:
    • the person’s name
    • the brand(s) of vaccine received (such as Moderna, Pfizer, etc)
    • an indication that all required doses for that brand of vaccine were received
    • the date when the final dose was received

After verifying proof of vaccination, guests/participants must show additional identification to confirm identity. Accepted identification includes:

  • driver’s licence
  • government issued identification (ID) card
  • Health Card
  • passport
  • Secure Certificate of Indian Status
  • student identification (ID) card
  1. RAISING CONCERNS

Any individual who has a genuine concern regarding the implementation of this policy at any event; is encouraged to report their concern as soon as possible without fear of reprisal or subsequent action being taken against them. Concerns should be raised directly via email to hpcc@hammondsplains.ca or telephone (902) 835-6790.

  1. POLICY MONITORING AND REVIEW 

This policy will be monitored and subject to review no later than 6 months from the date of the last review or in the event of further legislation or national guidance issued.

  1. REFERENCES
  2. Proof of full vaccination required signage – attached to the email
  3. Consent form for recording vaccination status (see Appendix B) – attached to the email, titled proof-full-vaccination-guide-business
  4. How to access Nova Scotia COVID-19 Proof of Vaccination – this link will take you to the NS page with more details online
  5. Guide for participants at events and activities requiring proof of full vaccination – guide to show what to do at events and activities – attached full-vaccination-guide-events-activities
  6. Guide for businesses and organizations to check proof of full vaccination – attached proof-full-vaccination, examples of other provinces’ vaccination cards
  7. Nova Scotia coronavirus website
  8. Nova Scotia Health Protection Act Order